How Trello Works_trello_victoria_hockaday

How Trello Works – Get Laser Beam Focused!


Even though I’ve been quite late to the party, Trello is an awesome task management tool to supercharge your productivity.

Managing a business can be overwhelming, especially when you’re a solopreneur. It’s virtually impossible to juggle all of the balls if you aren’t organised in your business. In this article, I’m going to show you how Trello works so you can take back your power!

If you haven’t started using Trello yet, you can sign up for an account here. If you’re in business, you need Trello! I’m obsessed with Trello because it keeps me focused on what matters and makes sure that I’m aligned with my BIG vision. By the way, this isn’t a sponsored post, I genuinely love Trello because of it’s productivity powers…

Today in my business, I use Trello to manage content for Empowered Coaching Business (our flagship online course), organise workflows, streamline social media and plan YouTube videos.

Not to mention organising newsletters, tracking funnels, managing finances and mapping out my dream life (including exotic holidays with Mr Right!).

Here’s what you can do with trello:

1. Upload HD Images

Images make me happy. When you sign up to Trello on the business plan, you’ll have access to HD images from unsplash. Here you can choose from an array of images to pimp up your workflow.

2. Create Boards

Here’s what a trello board looks like. You can use the board to organise your workflow from left to right. Within each board there are lists that are shown as columns and tasks that are shown as cards. Some ideas for boards you can build for your online business are:

  • self development goals
  • blogging calendar
  • market research
  • flagship programme
  • online course
  • creating your brand

3. Add Checklists to Trello Board

If you’re like me and get satisfaction from ticking off lists, checklists will make you happy. The great thing about checklists is that you no longer have to scroll to find to dos. Instead you can create checklists to easily find the progress of your tasks.

You can add checklists by going to add in the cards section. When you add a checklist on Trello you can use a saved checklist or create a new checklist.

Checklist_trello_victoriahockaday

4. Create Labels to Organise Tasks

Labels are there to colour code and organise your cards. You can use labels on Trello to organise the type of your task, such as “YouTube”, “funnels”, the urgency of your tasks, such as “priority”.

Labels_trello_victoria_hockaday

If you want to get CEO savvy, you can divide your tasks based on “£”, £10 a hour tasks, “££” £100 an hour tasks and “£££” £1000 an hour tasks. This makes sure that you’re focused on tasks that are going to bring you the biggest ROI. It’ll also help you when it comes to outsourcing, as you’ll be able to outsource £10 an hour tasks to free up your time. These might be adding pop ups to your website, adding widgets and organising your diary.

5. Manage Projects

I like to use Trello to manage projects that I’m working on such as our flagship online course and membership site. Keeping all of this in once place helps me to plan, create, launch and grow courses and programmes that I’ve created.

Project_trello_victoria_hockaday

6. Create Business Silos

In my workflows I like to create business silos using images. This helps me to see  the bigger picture of my business so that I can create business flow.

Business_Silo_trello_victoria_hockaday

You can create a business silo in Trello by attaching an image in the cards section. Go to “attachment”, “computer” and upload an image for your business.

I like to create my image cards using Canva. I download stock photos from unsplash and edit the image with colours and fonts.

7. Create a content calendar

Thinking of your blog or youtube channel as an editorial calendar will help you to stay consistent with content. If you’re struggling to stay consistent, focus on creating 1 piece of content each week and the feedback you get from that piece of content will inspire other ideas.

Once you’ve created your content calendar in Trello you can plan your content 4 weeks in advance. This takes the pressure off having to come up with new ideas because you’ll know what’s coming next.

Last week, we released a video on creating a content calendar on the YouTube channel so if you haven’t watched the video I highly recommend checking it out.

Now that you’ve seen how Trello works, create a board based on an upcoming project and use it to prioritise your tasks.

Once you’ve created your first board, it will get easier and you’ll become a Trello pro sooner than you think.

I’d love to hear from you! What tools do you use to organise your tasks?

Tools Mentioned:
Trello
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